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Microsoft Word Interface (MSWI) is a set of programs that allows our product, ActionWare (AW), to interface with the Microsoft Word (WORD) product on a PC workstation. We also provide a program called PC Command Links (PCL) that is used to facilitate the passing of commands back and forth between the PC and the Licensed iSeries (AS/400).
Disclaimer: We support the MSWI software but we do not support the Word program. Microsoft Corp. manufactures Microsoft Word and they support their registered users. Our Interface programs will:
Launch WORD
Provide a data
source for merge documents
Create and
complete an activity in the AW400 database for documents
Update
description field on the activity with the document name
Use the PID
folder as the directory to file documents
Assign a document
name based on the SID + numerical integer
Allow the user to type a text description of the document prior to filing
The interface requires product installations and setups that must be done on the iSeries (AS/400) as well as the PC workstation. AW400 versions 6.01 and later require use of WORD2000 exclusively. If you are not on version 6.01 and want to use WORD2000 you will need modified programs. Please call our support team at 510-595-4700 or contact them by email at: support@actionware.com.
Overview:
These instructions contain all iSeries (AS/400) and PC Workstation setups. You will need to know your IP address to complete the instructions. They will cover the following:
Rules for any ActionWare to PC function
Activating the Office Applications Enabler (OAE) on the iSeries (AS/400)
Mapping the network "I' Drive
Changing the ActionWare System Options for MSWI
Installing PCL on the PC
Installing MSWI on the PC
Miscellaneous Tasks
How to use the MSWORD Interface in ActionWare and save a document
Rules for Any ActionWare to PC Function
Be running at a minimum Windows 98/98SE/ME with service pack 1
installed, Windows NT with service pack 5 installed, Windows 2000
with service pack 1 installed.
Be running Client Access for Windows 95/NT with service pack SF64050 installed, or Client Access Express V4R4 with service pack SF64474 installed, or Client Access Express V4R5 with service pack SF64217 installed.
Activating The Oae On The iSeries (AS/400)
Installation on the iSeries (AS/400) requires that the 'Office Applications Enabler' be activated on the system. Performing this step as QSECOFR provides this function. Signed on as QSECOFR, start at the foot of your AW400 main menu (cmd AW4LM). Type the following command on your iSeries (AS/400) command line and press enter:
CALL WFSETUPAS4
After performing this command, you must verify that a message has come back stating that the process ended successfully.
Mapping the I Drive
In our instructions we use I as the network drive. You are welcome to define another drive for that purpose. If you use any drive identification other than the I drive you will have to update the Extended Master Control Option (EMCO) with the keyword IBMDRIVE. For more information on EMCO's see related topic:
The "I:\" drive must be mapped as the network drive. If using IFS, then the 'I:\' drive needs to mapped to \\System Name\QDLS\'.
On your desktop, Double-click on Network Neighborhood.
Click on Start on your taskbar, position to Find,
Click on Computer.
Type: your IP address (xxx.xxx.xxx.xxx.xxx) in
'Named:' Click on Find Now.
Right click and drag the found computer from the
dialog box to the Entire Network list in Network Neighborhood
When prompted, click on 'Create Shortcut Here' in
Network Neighborhood.
Click once on the new shortcut, wait 3 seconds and
single click again to rename the shortcut. Remove the words 'Shortcut
to' so just the IP address remains.
Single-click on the shortcut with the IP address.
If prompted to 'Enter Network Password', enter your
UserID and Password.
Click on Map Network Drive button
On the Drive prompt, Click on the down arrow and
select 'I' Drive
On the Path prompt, Click on the down arrow and
select \\xx.xx.xx.xx.\Idrive
Check the 'Reconnect at Logon' prompt.
Click on OK.
Depending on how Windows Explorer is setup on your PC, either a new window will appear or the current window will display the subfolders for the I:\ drive.
Your Network Drive is now mapped
The System Distribution Directory
If Word Processing has never been performed on the system before, there is a chance the users were never enrolled in the "System Distribution Directory." The users will need to be enrolled by the QSECOFR or another user with *ALLOBJ level of authority. This setup is an IBM requirement necessary to allow users access to folders.
An IBM restriction is that userID's be limited to 8 characters.
The WRKDIRE command is used
to add users.
Check to see if users have *ALL authority to the folders AW4 and AW4/SHELL
The WRKFLR command is used
to view folders.
Use Option 14=Authority next to Folder AW4, press enter
Public authority value should be: *ALL
If not change the value, press enter and F12 back
to Work with Folders
Use Option 3=Next level next to Folder AW4, press enter
Use Option 14=Authority next to Folder SHELL, press enter
Public authority value should be: *ALL
If not change the value, press enter Use Option
System Options to Update:
From the ActionWare main menu. (AW4LM on a command line)
Option 4 - Administration menu.
Option 2 - User Enrollment and Security.
Press F5 for System Options.
Locate Option 16 - Allow Access to Office Word
Processing, Change this Option to Y for Yes
Locate Option 44 - WP Editor, Change this Option to
'M' for MS Word
Locate Option 57 - PC Commands, Change this Option
to 1 for PCL
Locate Option 58 - Which Word Processor? Change this Option to 0 for Both
PCL Rules
PCL (PC Command Links) is distributed with ActionWare. The software facilitates communication between the iSeries (AS/400) and the PC. It is required if using MSWI in ActionWare.
Make sure that you are using version 1.30 or later of PC Command
Link. To determine the version, right click on the PCL icon in the
status area of the task bar. If you have an older version contact
ActionWare support, we can email you and update by attachment.
UserID's are restricted to 8 characters only
because of the IBM System Distribution Library.
The same UserID must be logged on to the PCL
monitor as is signed on to the iSeries (AS/400) 5250 emulation
session. Depending on how the PC is configured, the PCL monitor will
either automatically run under the Windows logon, or will separately
prompt the user for a logon when it is launched.
Each occurrence of the PCL monitor running on a PC
must be running under a different User Id. If the same user goes to a
second PC and launches the PCL monitor, the iSeries (AS/400) will
continue sending commands and data to the first PC.
The name of the iSeries (AS/400) as defined to
Client Access must be the actual System name of the iSeries (AS/400)
. To determine the iSeries (AS/400) System name enter the command DSPNETA.
If you are using multiple iSeries (AS/400) 's than the production iSeries (AS/400) must be the System Default iSeries (AS/400) for Client Access.
Installing PCL on a PC Workstation
Download the latest version of PC Links (PCL) to the "I" drive on your iSeries (AS/400) from our website:
Using Windows Explorer
Click:on the I Drive
Click:on the AW4 folder
Click: PCAPPS folder
Click PCL folder
To begin the installation:
When the installation is complete, the new directory called AW400\AWPCL exists on the C drive (or the selected hard drive). The PC Monitor program in this directory must be loaded each time Client Access is initiated on the PC. If PCL not active, the PC function will not execute. This is signaled by a message indicating that the requested PC activity has not been completed and control has been returned to the iSeries (AS/400) session. If the PC Monitor program is active, an icon is visible on the PC status area of the task bar. The program runs in minimized mode. If the PC Monitor program needs to be restarted, find the appropriate icon, and click it. Then retry the function again.
Installing MSWI on the PC Workstation
Download the latest version of Microsoft Word Interface to the "I" drive on your iSeries (AS/400) from our website:
To install the program files for the Microsoft Word Interface on the PC, copy the program files installed on the "I" drive to your Windows directory and other locations.
To begin the installation:
Miscellaneous Tasks:
If you have a permanent connection to the iSeries (AS/400) you can have PCL start automatically at signon:
Move the window off to the side,
by dragging it (Click once on the Start menu bar at the very top and move the
box), so that you can see still see it but also work with other boxes.
Reboot and thereafter as you sign on the PCL programs will launch automatically.
How to use MSWI in ActionWare & Save a Document:
To use WORD in ActionWare all setups must be completed on your PC - they will only need to be done once. However, each time you use WORD you will need to:
have the "I" drive on your PC open
have PCL active on your desktop.
When you use "W" on a record our programs launch WORD and provide a data source for merge documents. You will need to:
Do NOT use any other method to save your document!
Your document has been filed in a folder using the PID of the record you were on when the document was created. The document name is the SID of that record with an automatic integer starting with 001. Each subsequent document on this record will be incremented by 1.
In ActionWare we provide several "sample" WORD documents for 1st time users. If you are familiar with WORD than you may create documents at will. All Shell (template) documents should be filed in folder AW4/SHELL. You will need to use F14, rebuild the folder if you add a SHELL from scratch.
CREATING A SHELL DOCUMENT USING COPY AND REVISE
It is much easier to use our sample Shell (template) documents than to create one from scratch.
Follow these simple steps:
From any record, press "W" for word processing.
When done making your changes, save the changes by clicking on "File" on your menu bar, then on "Close". You will be prompted "Do you want to save the changes in SHELL.XXX?" Click "Yes." *Note - Do NOT use any other method to save your document!
UPDATING MERGE FIELDS USING THE MSWORD MAIL MERGE HELPER
CREATING A LABEL DOCUMENT USING COPY AND REVISE
Use the same instructions as in the SHELL for document SHELL.MLB
CREATING AN ENVELOPE DOCUMENT USING COPY AND REVISE
Use the same instructions as in the SHELL for document SHELL.MLE
SINGLE LETTER MERGE
WORD will launch and the data will be merged
When done making your changes, save the changes by clicking on "File" on your menu bar, then on "Close". You will be prompted "Do you want to save the changes in SHELL.XXX?" Click "Yes." *Note - Do NOT use any other method to save your document!
MASS MAIL